Vision Church,32a Commercial Street, Morley, Leeds, LS27 8HL
Vision Church is committed to protecting your privacy. We aim to ensure that all information you give to us is held securely. In legal terms Vision Church is the controller of the personal data you have provided to us. This statement explains what personal information we collect from you, how we collect it and what we use it for.
Vision Church is a registered charity (Registered Charity No. 1120277) and charitable company limited by guarantee (Registered Company No. 6221857)
What personal information do we collect?
We collect information about you when you interact with Vision Church online by submitting an enquiry, ask to stay in touch with us via our Get Connected or Response cards, access one of our services (e.g. Vision Kids). We also collect information about you when you register for an event, ask for further information, complete one of our online contact forms or a profile on our church management software, give financially to the charity or sign up to our mailing list. Further information may be collected in the form of photos or videos taken at one of our events or services. We will only collected data which is relevant to the purpose for which you have given it.
The information we process about you may include:
IP ADDRESS NAME PHYSICAL ADDRESS, EMAIL ADDRESS, PHONE NUMBER, CREDIT CARD INFORMATION, YOUR MARITAL STATUS, AGE, GENDER AND INFORMATION ABOUT YOUR IMMEDIATE FAMILY GENDER, OCCUPATION, LOCATION, DATE OF BIRTH, YOUR ATTENDANCE AT EVENTS AND MEETINGS RUN OR HOSTED BY US INFORMATION THAT YOU SHARE WITH US FOR THE PURPOSES OF PASTORAL CARE, ENCOURAGEMENT, TRAINING AND PRAYER MEDICAL INFORMATION WHERE NECESSARY TO ENSURE THAT THE CARE AND HOSPITALITY THAT WE PROVIDE FOR YOU IS APPROPRIATE TO YOUR NEEDS
How will we use it?
We collect this information to enable us to:
RESPOND TO YOUR ENQUIRY STAY IN TOUCH WITH YOU MANAGE A BOOKING THAT YOU HAVE MADE PROVIDE AND KEEP YOU INFORMED OF EVENTS AND SERVICES THAT MAY BE OF INTEREST TO YOU MAINTAIN OUR DATABASE OF CHURCH MEMBERS AND ATTENDERS MAINTAIN OUR FINANCIAL ACCOUNTS AND RECORDS PROCESS YOUR GIVING PROVIDE YOU WITH OPPORTUNITIES TO GET INVOLVED IN SERVING TEAMS WITHIN THE CHURCH PROVIDE PASTORAL SUPPORT, INCLUDING CALLS AND VISITS, AS APPROPRIATE MANAGE SERVICES, CLASSES, SMALL GROUPS AND MINISTRY ACTIVITIES THAT YOU ARE INVOLVED IN OR WOULD LIKE TO BE INVOLVED IN ORGANISE AND ADMINISTRATE EVENTS, CONFERENCES, MINISTRIES AND OPERATIONS IMPROVE OUR COMMUNICATIONS THROUGH FEEDBACK CARRY OUT SERVICES SUCH AS TROUBLESHOOTING, DATA ANALYSIS AND RESEARCH COMPLY WITH LEGAL OBLIGATIONS PHOTOS AND VIDEOS MAY BE USED AS PART OF OUR SOCIAL MEDIA, WEB AND MARKETING CAMPAIGNS.
Data Protection legislation allows us to process this information through your consent and our legitimate interests.
When we obtain your consent to communicate with you according to your indicated preferences, you may change your mind and alter or withdraw your consent to receive certain communications at any time, as described later in this policy.
The law also allows us to hold and process the personal information of church members and those connected with us if it is in our legitimate interests to do so. We consider that this is the most appropriate condition for us to administer membership or contact as it is necessary for us to process your personal information in order to provide you with membership services or regular contact.
Relying on our legitimate interests means that we will check that we will not cause you harm by using your personal information, that we will not use your information in an overly intrusive way and that we will only use it in the way described in this notice.
Do we share your information?
Where information is used for the reasons listed above, we may need to share the information about you to internally and with other organisations. This will include:
INFORMATION MAY BE SHARED BETWEEN VISION CHURCH STAFF AND VOLUNTEERS IN ORDER TO EFFECTIVELY PROVIDE SERVICES TO YOU WHERE IT IS NECESSARY FOR LAW ENFORCEMENT OR SIMILAR PURPOSES TO REVIEW THE QUALITY OF OUR SERVICES – FOR EXAMPLE IN EMPLOYING AUDITORS TO INSPECT OUR FILES AND ASSIST WITH MAINTAINING HIGH LEVELS OF SECURITY AND INTEGRITY ACROSS OUR ORGANISATION WHERE HMRC ASK TO REVIEW OUR FILES TO ENSURE WE COMPLY WITH THEIR RULES AND REGULATIONS AS A NECESSARY PART OF PROVIDING YOU WITH OUR SERVICE(S) OR TO CONTACT YOU AS A MEMBER, DONOR OR CUSTOMER – FOR EXAMPLE BY USING A THIRD-PARTY MAILING HOUSE TO PROCESS OUR COMMUNICATIONS WITH YOU TO ENSURE THAT WE COMPLY WITH LEGAL AND FINANCIAL OBLIGATIONS
Vision Church may share your data with the following third parties:
WE STORE YOUR DATA ON A SECURE CLOUD-BASED DATABASE HOSTED BY CHURCHSUITE (WEB BASED CHURCH MANAGEMENT SYSTEM – CHURCHSUITE.COM) HMRC (FOR TAXATION AND GIFT AID PROCESSING – HMRC.GOV.UK) STRIPE (FOR PROCESSING CARD DONATIONS – STRIPE.COM/GB) PAYPAL (FOR PROCESSING CARD DONATIONS – PAYPAL.COM) SAGE (FOR ACCOUNTING RECORDS – SAGE.COM) XERO (FOR ACCOUNTING RECORDS – XERO.COM) GOOGLE DRIVE (FOR ADMINISTRATIVE PURPOSES – GOOGLE.COM) DROPBOX (FOR ADMINISTRATIVE PURPOSES – DROPBOX.COM) STEWARDSHIP (FOR YEAR END ACCOUNTS – STEWARDSHIP.ORG.UK) EVENTBRITE (FOR EVENT MANAGEMENT – EVENTBRITE.COM) INSTAGRAM (FOR SOCIAL MEDIA – INSTAGRAM.COM) FACEBOOK (FOR SOCIAL MEDIA – FACEBOOK.COM) TWITTER (FOR SOCIAL MEDIA – TWITTER.COM) YOUTUBE (FOR MEDIA – YOUTUBE.COM) ANY OTHER THIRD PARTIES TO FULFIL OUR LEGAL AND FINANCIAL OBLIGATIONS
Vision Church does not transfer data internationally, apart from when we use Mailchimp (for sending emails www.mailchimp.com). Mailchimp is based in the United States and is covered by the Privacy Shield, a framework for transplanted exchanges of personal data for commercial purposes between the European Union and the United States.
We only enter into relationships with third parties who have appropriate data protection policies and procedures in place. All data held by third parties is destroyed when it is no longer needed.
A cookie is a small file which asks permission to be placed on your computer device’s hard drive. Once you agree, the file is added, and the cookie helps anaylyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual.
When you use our websites or services, we may store “cookies”, “tags” or “scripts”, which are strings of code on your computer. We and our analytics service providers (like Google) use those cookies to help us understand and improve our user experience with you. We collect information about your visit and your use of our website or services. You may turn off cookies that have been placed on your computer by following the instructions on your browser.
Our websites may include social media features, like the Facebook Like or Share button. These features may collect information about your IP address and which page you’re visiting on our site, and they may set a cookie to make sure the feature functions properly. Social media features and widgets are either hosted by a third party or hosted directly on our site.
For further information visit www.allaboutcookies.org
Do we link to other websites?
Our website and services may contain links to and from third party websites. These websites have their own privacy policies. If you follow a link to any of these websites, you may wish to read their privacy policies before you submit any information to them as we do not accept any responsibility or liability for their policies.
Where is your personal information stored?
Vision Church takes the security of your data seriously. Vision Church has internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by Vision Church Volunteers in the performance of their duties.
Where Vision Church engages third parties to process personal data on its behalf, Vision Church do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.
How long do we keep your information?
Vision Church will hold your personal data for the length that it is required to provide you with our membership services.We keep your personal information for as long as we need it to maintain that relationship. We may be required to retain some of your data after this time, for a set period, for us to meet our legal obligations. When we no longer need the information, we will dispose of it securely, using specialist companies to do this work for us if necessary.
Please contact out Data Protection Lead if you would like further information on how we keep certain types of data.
What rights do you have?
You have the following rights regarding your personal data, which can be exercised at any time:
YOU CAN REQUEST DETAILS OF PERSONAL INFORMATION WHICH WE PROCESS ABOUT YOU. YOU HAVE THE RIGHT TO HAVE PERSONAL INFORMATION CORRECTED IF IT’S INACCURATE OR INCOMPLETE (KNOWN AS THE RIGHT TO RECTIFICATION) YOU HAVE THE RIGHT TO REQUEST THE DELETION OR REMOVAL OF PERSONAL DATA WHERE THERE IS NO COMPELLING REASON FOR ITS CONTINUED PROCESSING (KNOWN AS THE RIGHT TO ERASURE OR THE RIGHT TO BE FORGOTTEN). VISION CHURCH ARE REQUIRED TO RETAIN CERTAIN DATA AS PER THEIR LEGAL OBLIGATIONS AND THEREFORE, MAY NOT BE ABLE TO FULFIL A DELETION REQUEST. YOU HAVE THE RIGHT TO RESTRICT PROCESSING OF YOUR INFORMATION WHERE YOU FEEL THAT WE HAVE INCORRECT INFORMATION ABOUT YOU OR WHERE YOU ARE CHALLENGING THE LAWFUL REASONS FOR PROCESSING YOUR DATA. YOU HAVE THE RIGHT TO REUSE YOUR DATA FOR YOUR OWN PURPOSES OR MOVE YOUR DATA (WHICH WILL BE PROVIDED IN A MACHINE-READABLE FORMAT) KNOWN AS DATA PORTABILITY. AUTOMATED DECISION MAKING, AND PROFILING MEANS A DECISION IS MADE AUTOMATICALLY, USUALLY BY A SYSTEM, WITHOUT HUMAN INVOLVEMENT AND YOU HAVE CERTAIN RIGHTS RELATING TO THIS. JUST SO YOU KNOW, WE DON’T TYPICALLY DO THIS, AND WE PREFER TO CONSIDER INFORMATION BEFORE DECISIONS ARE MADE. YOU HAVE THE RIGHT TO WITHDRAW CONSENT WHICH YOU’VE PREVIOUSLY GIVEN.
If you would like to exercise any of the above rights, please email: firstname.lastname@example.org
If you are not satisfied with the response you receive you have the right to lodge a complaint with the supervisory authority. In the United Kingdom this is:
Information Commissioner’s Office
Do we make changes to our policy?
We reserve the right to update this privacy notice at any time.If we make any material changes to it, we will post them on our website and communicate them to the last email address you gave us. Any changes will be effective as of the date we post them on the website.
How to contact us?
For further information regarding your personal data or Vision Church’s approach to data protection in general please contact:
The Data Protection Lead
32a Commercial Street